Posted May 2023

Feeling overwhelmed with the process of researching the right office equipment solution for your business? We are here to help! When investing in a multifunction printer (MFP), there are several factors to consider to ensure you make the right choice.

Consider these 8 things when investing in a multifunction copier/printer:

1. Do you need to print in color or will black and white suffice?
2. How many pages do you print or copy in a month?
3. How many employees will be using the device?
4. What networking capabilities will you need?
5. What scanning functionalities will you require?
6. What type of documents will you be printing?
7. How much physical space is available for the machine?
8. Do you need finishing features like sorting, grouping, stapling, hole punch, or booklets?

Here are a number of things to keep in mind:

• Functionality: Determine the specific functions you require from the MFP. Common features include printing, scanning, copying, and faxing. Consider whether you need color printing or advanced document finishing options like stapling or hole punching.
• Print Volume: Assess your average monthly print volume to choose an MFP that can handle your workload. MFPs are typically categorized as low volume, medium volume, or high volume, based on the number of pages they can print per month.
• Print Speed: Consider the print speed you need for your business. Higher print speeds are beneficial for larger workgroups or organizations with high-volume printing needs, while lower speeds may suffice for small businesses or personal use.
• Paper Handling: Evaluate the MFP’s paper handling capabilities, including the paper sizes and types it supports. Check the paper input and output capacities to ensure they meet your requirements. Some MFPs also offer additional trays or feeders for different paper sizes or media types.
• Connectivity Options: Look for MFPs with versatile connectivity options to suit your office environment. Common connectivity options include USB, Ethernet, Wi-Fi, and mobile printing capabilities. Ensure the MFP can integrate with your existing network infrastructure.
• Security Features: Protecting sensitive data is crucial. Look for MFPs with robust security features such as user authentication, data encryption, secure print release, and secure erase functions. Consider your organization’s security requirements and compliance regulations.
• Cost Considerations: Evaluate both the upfront and ongoing costs associated with the MFP. Compare the purchase price, maintenance costs (including supplies like ink or toner), and energy consumption. Additionally, consider the total cost of ownership over the device’s lifespan.
• Brand and Support: Research reputable brands known for producing reliable MFPs. Additionally, consider the availability of technical support, warranty options, and maintenance services offered.

Remember to assess your specific needs, compare different models, and consider long-term requirements when making an investment in an MFP.  TGI can help customize a device to best fit your needs. Contact us today for a solution.